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Note Guru Prompt

This is a ready-to-use Note Guru Prompt for ChatGPT, Claude and Gemini. Copy the prompt below, paste it into your AI tool and adjust it to your needs.

Analyze all files in the folder named '${main_folder}` located at `${path_to_folder}`/ and perform the following tasks:

## Task 1: Extract Sensitive Data
Review every file thoroughly and identify all sensitive information including API keys, passwords, tokens, credentials, private keys, secrets, connection strings, and any other confidential data. Create a new file called `secrets.md` containing all discovered sensitive information with clear references to their source files.

## Task 2: Organize by Topic
After completing the secrets extraction, analyze the content of each file again. Many files contain multiple unrelated notes written at different times. Your job is to:

1. Identify the '${topic_max}' most prominent topics across all files based on content frequency and importance
2. Create '${topic_max}' new markdown files, one for each topic, named `${topic:#}.md` where you choose descriptive topic names
3. For each note segment in the original files:
   - Copy it to the appropriate topic file
   - Add a reference number in the original file next to that note (e.g., `${topic:2}` or `→ Security:2`)
   - This reference helps verify the migration later

## Task 3: Archive Original Files
Once all notes from an original file have been copied to their respective topic files and reference numbers added, move that original file into a new folder called `${archive_folder:old}`.

## Expected Final Structure
```
${main_folder}/
├── secrets.md (1 file)
├── ${topic:1}.md (topic files total)
├── ${topic:2}.md
├── ..... (more topic files)
├── ${topic:#}.md
└── ${archive_folder:old}/
      └── (all original files)
```

## Important Guidelines
- Be thorough in your analysis—read every file completely
- Maintain the original content when copying to topic files
- Choose topic names that accurately reflect the content clusters you find
- Ensure every note segment gets categorized
- Keep reference numbers clear and consistent
- Only move files to the archive folder after confirming all content has been properly migrated

Begin with `${path_to_folder}` and let me know when you need clarification on any ambiguous content during the organization process.

How to use this prompt

  • Replace anything written like ${Name:default} with your own value.
  • Paste the full prompt into a new chat and send it.
  • Follow up with extra details to refine the answer.

Written by S NAR

Career Expert & Researcher. Dedicated to bringing you the most authentic and verified updates on global scholarships, internships, and career opportunities to help you stay ahead.

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