Rockefeller Foundation Seeks an Executive Assistant & Tea...

Rockefeller Foundation Seeks an Executive Assistant & Team Coordinator: 1 Year Fixed Term Opportunity in Nairobi | Apply Now

The Rockefeller Foundation – Executive Assistant & Team Coordinator – Food Team – Nairobi, Kenya

Complete guide to eligibility, responsibilities, and application process

Quick Highlights

Parameter	Details
Organization	The Rockefeller Foundation
Position	Executive Assistant & Team Coordinator
Team	Food Team
Location	Nairobi, Kenya
Contract	1-Year Fixed Term
Engagement	Through third-party service provider
Focus	Executive support, programme coordination, grant management, research, knowledge management
Experience	5+ years executive-level administrative experience
Education	Bachelor's degree preferred
Application	CV + Salary expectations
Application Email	arohr@rockfound.org
Deadline	21 August 2026

Opportunity Overview

Field	Details
Host Organisation	The Rockefeller Foundation
Opportunity Category	Jobs
Location	Nairobi, Kenya
Application Mode	Email
Official Language	English

About The Rockefeller Foundation

The Rockefeller Foundation is a global philanthropic organization dedicated to promoting the well-being of humanity. The Foundation's Food team focuses on building more nourishing, regenerative and equitable food systems.

About the Role

The Rockefeller Foundation is seeking an experienced Executive Assistant & Team Coordinator to join its Food team in Nairobi, Kenya, supporting senior leadership while contributing directly to programme operations, grant management, research and knowledge development.

This is an opportunity for a highly organised professional to move beyond traditional executive administration and work at the intersection of executive support, programme coordination, grant management, research, analytics and global development.

Why You Should Apply

Benefit	Description
Prestigious Organization	The Rockefeller Foundation
Dual Role	Executive support + Programme delivery
Career Growth	Exposure to global development work
Impactful Work	Food systems and sustainable development
Nairobi Location	Work in a dynamic African hub
Professional Development	Grant management and research experience

Executive and Administrative Responsibilities

Responsibility	Description
Calendar Management	Manage complex calendars for VPs and Directors
Meeting Coordination	Coordinate meetings and track priorities
Travel Coordination	Manage domestic and international travel
Event Organisation	Organise meetings, events and convenings
Document Preparation	Prepare agendas, briefing materials, presentations
Reporting	Prepare reports, talking points, leadership materials
Expense Management	Manage expense reports and vendor invoices
Purchase Requisitions	Process purchase requisitions
Information Management	Manage SharePoint and Salesforce systems

Programme Delivery Responsibilities

Responsibility	Description
Grant Tracking	Support grant and contract tracking
Documentation	Monitor deliverables and maintain documentation
Grantee Research	Research potential grantees
Grant Memoranda	Prepare grant memoranda
Site Visits	Support site visits
Activity Monitoring	Monitor grant activities
Report Review	Review grantee reports
Research	Conduct research and analysis
Trend Tracking	Track emerging trends

Research, Knowledge and Communications

Responsibility	Description
Knowledge Products	Contribute to reports, commentaries, issue briefs
Internal Communications	Support internal communications
Quarterly Reviews	Support quarterly reviews
External Convenings	Support external events
Representation	Represent Foundation at meetings when required

Who Should Apply?

Criteria	Requirements
Education	Bachelor's degree in business administration or related field (preferred)
Experience	Minimum 5 years executive-level administrative experience supporting senior leadership
Africa Experience	Experience working in Africa (expected)
Sector Experience	Food, agriculture, or related sector (desirable)
Environment	Experience in complex, fast-paced professional environment

Key Skills and Experience

Skill	Description
Executive Support	High-level administrative support
Calendar Management	Complex calendar management
Travel Coordination	International travel coordination
Project Management	Strong organisational abilities
Grant Administration	Grant management experience
Research	Research and analysis skills
Knowledge Management	Knowledge management abilities
Written Communication	Excellent writing skills
Verbal Communication	Strong verbal skills
Problem-Solving	Analytical and solution-oriented
Attention to Detail	Meticulous and accurate
Stakeholder Coordination	Effective partner engagement
Discretion	Confidentiality and sound judgement

Technical Skills

Skill	Requirement
Microsoft Word	Strong proficiency
Microsoft Excel	Strong proficiency
Microsoft PowerPoint	Strong proficiency
SharePoint	Experience preferred
Salesforce	Experience preferred
Systems	Ability to learn new systems quickly

Preferred Sector Experience

Sector	Description
Food and Agriculture	Understanding of food systems
Private Sector Development	Business development experience
Supply Chain Management	Supply chain knowledge
Agribusiness	Agribusiness experience
Impact Investing	Investment experience
Development Finance	Finance experience
Grant-Making Institutions	Foundation or donor experience

Contract Details

Detail	Information
Position	Executive Assistant & Team Coordinator
Organisation	The Rockefeller Foundation
Team	Food
Location	Nairobi, Kenya
Contract	1-Year Fixed Term
Engagement	Through third-party service provider
Experience	Minimum 5 years

Application Process

Step	Action
1	Prepare updated CV
2	Prepare salary expectations
3	Submit to arohr@rockfound.org
4	Apply early (short deadline)

Important Dates

Event	Date
Application Deadline	21 August 2026

Important Links

Description	URL
Application Email	arohr@rockfound.org
Rockefeller Foundation Official	https://www.rockefellerfoundation.org

Frequently Asked Questions

Question	Answer
Q1. What is the position?	Executive Assistant & Team Coordinator.
Q2. Where is it located?	Nairobi, Kenya.
Q3. What is the contract?	1-Year Fixed Term.
Q4. What does the role involve?	Executive support + programme coordination + grant management + research.
Q5. What experience is required?	5+ years executive-level administrative experience.
Q6. What education is preferred?	Bachelor's degree.
Q7. What skills are needed?	Calendar management, travel coordination, grant administration, SharePoint, Salesforce.
Q8. What is the deadline?	21 August 2026.
Q9. How to apply?	Email CV + salary expectations to arohr@rockfound.org.
Q10. Is this a direct hire?	Through third-party service provider.

CareerFlora Expert Insight

The Rockefeller Foundation's Executive Assistant & Team Coordinator role offers a unique opportunity to combine executive support with substantive programme work. Based in Nairobi, the position supports senior leaders while contributing to grant management, research, and knowledge development for the Food team.

This dual role is ideal for experienced administrative professionals seeking to expand their impact in international development and food systems. The short application window requires prompt action from qualified candidates.

Best Opportunity For

Category	Suitable
Executive Assistants	Yes
Team Coordinators	Yes
Programme Professionals	Yes
Nairobi-Based Professionals	Yes
Food Systems Professionals	Yes
International Development Professionals	Yes
Grant Management Professionals	Yes

Competition Level

Category	Level
Overall Competition	High
Selection Difficulty	Competitive
Application Complexity	Low

CareerFlora Recommendation

Area	Details
Job Value	Excellent
Career Growth	High
Application Difficulty	Low
Apply Early	Strongly Recommended

Final Call-to-Action

Apply for Rockefeller Foundation Executive Assistant & Team Coordinator position before 21 August 2026.

Prepare your updated CV and salary expectations
Email your application to arohr@rockfound.org
Submit as early as possible (short deadline)
Follow CareerFlora for the latest updates

Rockefeller Foundation Seeks an Executive Assistant & Team Coordinator: 1 Year Fixed Term Opportunity in Nairobi – Apply Now